Highly Recommended Booking/POS Software: Mindbody


Not recommended because of difficulty with revenue reporting: Booker


Category setup within Booking System


Cryoskin should be its own category separate from other services.  

Under that category, please set up the following subcategories:

  • Cryoskin 3 Session Package
  • Cryoskin  5 Session Package
  • Cryoskin 10 Session Package
  • Cryoskin Slimming Single Session
  • Cryoskin Body Toning Single Session
  • Cryoskin Facial Toning Single Session
  • Cryoskin Pain Single Session 
  • Cryoskin Complimentary Session (Training, Influencer, Staff) - set this up with a price of $0

General Instructions for Monthly Revenue Reporting

  1. On the 1st of each month we send out an email calling for revenue reporting for the month that just ended. 
  2. You must submit a report by the 7th of the month even if you have $0 revenue for the month. 
  3. Your report must be a PDF downloaded directly from your booking system (not an Excel spreadsheet) and must clearly show both the Cryoskin revenue and the appropriate date range.  
  4. We withdraw our 50% revenue share on the 15th of the month via ACH.   For example, November revenue reports are due by December 7th and our November revenue share will be withdrawn from your account on December 15th.
  5. Our fixed fee payments are withdrawn on the 10th of the month.
  6. Complimentary, training, or influencer treatments should be included in your report and assigned with a $0.00 value so that we can track machine usage accurately.


**PLEASE NOTE**

  • If you have multiple machines at different locations, please submit a separate report for each location.
  • You must use this link to submit your report. Please do not email reports.
  • If you pre-sell packages before your machine was delivered, please include that revenue in your first report.
  • Revenue must be on a cash basis; the total revenue number should be the total amount of money you collected during the month.  Some booking systems like Booker don't run this way and in that case we will need a combination of reports.  Please contact us for further assistance/instructions if you use Booker or another software that doesn't report on a cash basis.


If you have any questions after reviewing these instructions please don't hesitate to contact accounting@cryoskin.com


Here are instructions for some of the more commonly used booking software:


Mindbody 

See attached document  for instructions.


Booker

The total revenue in Booker does not report on a cash basis but rather counts revenue from package sales as the sessions are used.  Because of this, you can't necessarily take the number directly from your Booker report to get your total revenue for the month.  Here is how to calculate your total monthly revenue in Booker.  Please run and submit both of these reports for the appropriate date range:

  • Dashboard Report - This is where you can find the total revenue for Package/Series sales which is found in the “Series” section
  • Orders Report - This identifies any single session sales (non-package/series sales).  You can identify these by looking at the “Payment Type” column (for single session it will say either “Credit Card” or “Cash”, as opposed to package sales which say “Series”).  Add all of these single sessions to get a total collected for single sessions.
  • To get your total monthly revenue, add the total for Package/Series sales (from the Dashboard Report) plus the total for single sessions (from the Orders Report).


Square

For Square we need the Category Sales report. 

  1. Click on the middle of the top left button to change to the appropriate date range
  2. Generate the report, select File, Print in the web browser and under the option where you would normally select which printer to print to, they should choose “print to PDF” or “Open PDF in Preview. This will generate a new PDF that you can save and name and then upload to our form.


Vagaro

For Vagaro instructions, please visit this link.